Privacy / Vie privée

Privacy Policy

Effective date: April 24, 2026

This Privacy Policy explains how the Canadian Physical AI institute (CPAI) collects, uses, stores, and discloses personal information through this website and related volunteer, speaker, and project application channels.

What we collect

• Contact details such as your name, email address, and any information you include when you contact CPAI.
• Professional and volunteer information such as your role, skills, organization, LinkedIn profile, portfolio links, project interests, and availability.
• Application materials you submit through external services linked from this site, including Google Forms or email workflows.
• Basic technical information that may be generated automatically by web hosting or email systems, such as server logs or message metadata.

How we use personal information

• To respond to questions, invitations, and collaboration requests.
• To review volunteer, speaker, contributor, ambassador, and research-sprint applications.
• To send updates you requested, including newsletter or program announcements.
• To administer CPAI activities, maintain records, and protect the security and integrity of our website and communications.
• To meet applicable legal, regulatory, or governance obligations.

How we share personal information

CPAI does not sell personal information. We may share information only with service providers or platforms reasonably necessary to operate our website, email, or application workflows, or where disclosure is required by law. If you submit information through a third-party platform linked from this website, that provider’s privacy practices also apply.

Retention

We retain personal information only for as long as reasonably necessary for the purposes described above, subject to legal, operational, and record-keeping requirements. Information that is no longer required will be deleted, anonymized, or securely archived, as appropriate.

Your rights

Subject to applicable law, you may request access to personal information we hold about you, request correction of inaccurate information, or withdraw consent to future communications. You may also contact us with questions or complaints about how your information is handled.

Contact

For privacy-related requests, contact Saeed Sarfarazi, Privacy Officer, at saeed.sarfarazi@physicalai.ca.