CPAI Student Ambassador Program

Why this program exists

CPAI runs technical projects, research sprints, and national events that depend on reaching the right students early and consistently.

University ecosystems are fragmented across clubs, mailing lists, and informal networks. This program creates a direct, trusted channel between CPAI and students by working with representatives embedded inside those communities.

The program exists to:

• Distribute CPAI opportunities to students in a timely and accurate way.
• Establish CPAI’s legitimacy and visibility inside universities.
• Recruit contributors for CPAI projects and sprints.
• Increase attendance and engagement at CPAI events.

Who this program is for

This program is open to university students from any group or club with backgrounds in:

• Mechanical Engineering.
• Electrical Engineering.
• Mechatronics.
• Computer Science.
• Closely related technical disciplines.

Ambassadors act as official CPAI representatives at their university.

You do not need to be a club executive, but you must:

• Be an active student.
• Have access to real student communication channels (e.g. Discord servers, mailing lists, societies, Slack groups).
• Be willing to represent CPAI professionally.

Role definition

A CPAI Student Ambassador is responsible for delivering CPAI messages to students in their university ecosystem.

The role focuses on communication and coordination, not event logistics or content creation.

Ambassadors are:

• Representatives, not employees.
• Trusted relays, not independent spokespersons.
• Part of a structured cohort, not casual volunteers.

Responsibilities (what you will do)

Ambassadors are expected to perform the following activities throughout the cohort:

1. Message distribution
   • Share CPAI posts, calls, and opportunities in relevant Discord servers.
   • Forward CPAI announcements to student mailing lists.
   • Ensure information is shared accurately and without modification unless approved.
2. Public presence
   • Post about CPAI activity on LinkedIn at least once per month.
   • Represent CPAI professionally when discussing programs or events.
3. Campus coordination
   • Coordinate with at least one student club, society, or group.
   • Act as a point-of-contact for students interested in CPAI initiatives.
4. Feedback loop
   • Relay basic feedback from students to CPAI when relevant.
   • Surface interest signals for projects, sprints, or events.

All official messaging and materials are provided or approved by CPAI.

Time commitment & work cadence

• Expected commitment: approximately 1 hour per week.
• Work is organized on a cohort basis.
• Communication cadence is consistent but lightweight.

Activity expectations

• Ambassadors are expected to remain responsive and engaged.
• CPAI monitors activity to ensure fairness and program quality.

Inactivity policy

If engagement drops, CPAI will issue up to three formal notices.

Continued inactivity after three notices results in removal from the program.

This policy exists to keep the program credible and respectful of active contributors.

Title, recognition, and credentials

All participants receive the official title:

Ambassadors may list this title on:

• CVs.
• LinkedIn profiles.
• Portfolios.
• Academic or professional bios.

Formal recognition includes:

• Public acknowledgment on the CPAI website from the first day.
• Official CPAI certificate of collaboration.
• Signed letter of participation.

Advanced recognition (earned)

After three months of active collaboration, ambassadors may receive:

• Recommendation letters to CPAI industry partners.
• Referrals for relevant project, research, or industry opportunities.

Recommendation letters are issued only to ambassadors who:

• Remain active throughout the term.
• Maintain professional conduct.
• Accumulate no negative performance points.

Access and opportunities

Ambassadors receive:

• Free access to CPAI events.
• Direct communication access to the CPAI team.
• Access to a network of highly motivated technical builders.

Support and guidance for:

• Career development.
• Startup ideas.
• Research and project pathways.

Speaking opportunities

Ambassadors may propose talks, panels, or sessions for CPAI events.

Approved proposals may be delivered as speakers or panelists.

Term, governance, and boundaries

Term

• Participation is cohort-based.
• Term length is defined at onboarding.
• Continuation or renewal is based on engagement and mutual interest.

Exit

• Ambassadors may leave the program at any time.
• CPAI may end the collaboration due to inactivity or misconduct.

Boundaries

To protect both CPAI and ambassadors:

• Ambassadors may not speak on behalf of CPAI regarding partnerships, policy positions, or legal or financial matters.
• CPAI branding may only be used in approved contexts.
• All public-facing communication must align with CPAI guidelines.

This program does not imply employment or legal representation.

Performance and conduct

Ambassadors are expected to:

• Communicate professionally.
• Represent CPAI accurately.
• Respect community guidelines and university policies.
• Avoid misrepresentation of CPAI initiatives.

Negative behavior or misuse of the CPAI name may result in immediate removal.

Pathway beyond the program

The Student Ambassador Program is intentionally designed as an entry point into deeper CPAI involvement.

High-performing ambassadors may progress into:

• Project contributors.
• Research sprint participants.
• Event organizers or moderators.
• Longer-term CPAI collaborators.

Progression is merit-based and not automatic.

How to join

To join the CPAI Student Ambassador Program, complete the short application form below.

Apply to become a CPAI Student Ambassador

Applications are reviewed on a rolling basis.

Contact

For questions before or after applying:

contact@physicalai.ca